Every item, every fee, what you keep, what to put aside
For Vinted, eBay and Depop sellers in the UK, from a car boot habit to a full-time business, built for the 2026/27 tax year. Excel and Google Sheets.
What you get
- Excel workbook, 9 tabs and 10 chartsStart here, Dashboard, Settings, Where to list it, Stock and sales, Expenses, Monthly summary, Tax check, Fee reference
- Google Sheets versionA make-a-copy link puts it in your own Drive in one click
- 13 page PDF guideEvery tab explained with screenshots, the fees on each platform, and the tax side
- Open me first pageThe Google Sheets button and the three things to do first, so the sheet is right for you in five minutes
See it working
Profit on a £25 item, by platform
| Vinted, no fees, you receive £25.00 | £18.65 |
| Depop, £1.13 in fees, you receive £27.36 | £17.72 |
| eBay private, no fees, you receive £28.49 | £18.85 |
| eBay business, £4.67 in fees, you receive £23.82 | £14.18 |
Item £25, postage charged £3.49, cost £6, label £3.29, packaging £0.35. Vinted buyers pay postage and the protection fee on top of your price. The Where to list it tab does this for any item you type.
Why this one
- The real UK fees, not US onesVinted, Depop, eBay private and eBay business each have their own rules, and every fee sits on its own line for every item.
- Unsold stock is countedSee what is sitting in your spare room at cost, and item costs land in the month the item sold, the way HMRC treats stock.
- Trading or clearing outBuying to resell is trading from the first item, selling your own wardrobe is not. The sheet keeps the two apart by source.
- Per-platform reportingEach platform reports you to HMRC on its own at 30 sales or about £1,700 in a calendar year. The sheet counts each one for you.
- Salary awareType your salary once and the tax estimate uses your real rate, so the money you set aside is the right amount.
How it works
- Type your salary, or 0 if reselling is your whole incomeOne cell on Settings. eBay business sellers also type their category rate
- Log each item when you buy it, then the sold price when it sellsFees, payout, profit, return on cost and days to sell fill in on every row. Room for 2,000 items
- Read the tabs that do the restDashboard for the month or the year and your unsold stock, Tax check for reporting and what to put aside
Who it is for
Anyone in the UK reselling on Vinted, eBay or Depop, buying from charity shops, car boots, wholesale, job lots or marketplace flips, as a side hustle next to a job or as your main income. If you sell in your own name rather than through a limited company, HMRC treats you as a sole trader, so the tax side is built for you. It works for your own clear-out too, and keeps it separate. Most small resellers are not VAT registered. If you are, there is one switch for it on Settings.
Questions
Do I need Microsoft Excel?
No. It comes with a Google Sheets version, which is free with a Google account. The Excel file also opens in the free web version of Excel.
How do I get it?
Straight after payment it is in your library on this site: the Excel file, the PDF guide and the Open me first page with the Google Sheets button.
I only sell my own old clothes. Do I pay tax?
Selling your own used things is not trading, whatever the volume. The sheet keeps your own clear-out apart from stock you bought to resell, and the Tax check tab tells you where you stand.
I live in Scotland. Does it work?
Fees, payouts and profit work anywhere in the UK. The tax estimate uses the bands for England, Wales and Northern Ireland, and Scotland's income tax bands are different.
What if a platform changes a fee?
Every fee and rate sits on the Settings tab. Change one cell and every tab follows, so the sheet keeps up when a platform or HMRC change a number.
Made by Izhar Shah. I built a brand in the evenings alongside a full-time engineering job, and in its first twelve months it passed £500,000 in sales. I make the sheets I wish I had when I started.
Works in
Instant access in your library after payment. Tax figures are estimates to help you set money aside, not advice.