Every order, the postage priced, and what to post today
Keep every order from every platform in one log, with the postage priced for you and a list of what to post today. Excel and Google Sheets.
What you get
- Excel workbook, 7 tabs and 6 chartsStart here, Settings, Dashboard, Orders, Dispatch today, Postage prices, Returns
- Google Sheets versionA make-a-copy link puts it in your own Drive in one click
- 9 page PDF guideWorking days, logging an order, the price list, the parcel checker, the dispatch list, returns and the dashboard, with worked examples
- Open me first pageThe Google Sheets button and the three things to do first
Why this one
- Royal Mail and Evri side by side2nd and 1st Class, Signed For, Tracked 48 and 24, Special Delivery and Evri drop off, collection and ParcelShop, by size and weight. Every price is a cell you can update.
- A real dispatch dateYour working days for each platform, skipping weekends and bank holidays in England and Wales. An order turns red the day it runs late.
- Postage that pays for itself, or notWhat buyers paid for postage against what you paid, packaging included, month by month.
- VAT on postage, sortedIf you are VAT registered, the file adds up the postage VAT you can reclaim, since some services include VAT and others are exempt.
- Your own services tooAdd a courier or a rate you have agreed and it prices like the rest.
How it works
- SettingsYour shop name, and the working days you allow to dispatch on each platform
- OrdersEach order with its platform, item, postage service, size and weight. The price and the date to dispatch by appear
- Dispatch todayPrint it, pack and post, then type the date posted and the tracking number. The Dashboard keeps count
Who it is for
UK sellers who post their own orders: Etsy, eBay, Vinted, Depop, TikTok Shop, Amazon and your own website, from a few parcels a week to a few hundred a month. It suits a side hustle next to a job as well as a full-time shop. Most small sellers are not VAT registered. If you are, there is one switch for it on Settings.
Questions
Do I need Microsoft Excel?
No. It comes with a Google Sheets version, which is free with a Google account. The Excel file also opens in the free web version of Excel.
How do I get it?
Straight after payment it is in your library on this site: the Excel file, the PDF guide and the Open me first page with the Google Sheets button.
How many orders does it hold?
Up to 2,000 orders, with returns kept on their own tab and linked to the order.
What happens when Royal Mail changes its prices?
Type the new price on Postage prices and every order uses it. Royal Mail usually changes its prices in April and sometimes in October.
Is this tax advice?
No. It is a record-keeping tool. Carrier prices change from time to time, so check them before you rely on them.
Made by Izhar Shah. I built a brand in the evenings alongside a full-time engineering job, and in its first twelve months it passed £500,000 in sales. I make the sheets I wish I had when I started.
Works in
Instant access in your library after payment. A record-keeping tool, not tax advice. Postage prices change from time to time, so check them before you rely on them.